On the Congratulations! screen there is an Add another account… button. Select Microsoft Exchange and click Next.Įnter the name of the Exchange Server you will be connecting to and the username of the mailbox you will be opening (this is the locally configured mailbox – we will do the RPC-HTTPS one later) then click Next. We then see the Choose Service screen (as below). On the following screen select “Manually Configure server settings or additional server types” and click next. On the new screen click Add and give your profile a name, click OK.
Outlook 2010 setup exchange account windows#
This is using Outlook 2010 and Windows 7Ĭlick Start > Control Panel > User Accounts and select Mail, you will then see the Mail Setup – Outlook screen (image below). We will setup a standard Exchange Mailbox and then add an RPC-HTTPS mailbox from another Exchange organisation hosted off-site. We will be creating a new Outlook profile to demonstrate this but the steps are identical for adding an additional mailbox to an existing profile. This feature means we can setup either 3 accounts to connect directly to out Exchange servers, 3 different Exchange Servers using RPC-HTTPS or a mixture of both. Now, Microsoft have given us the ability to add additional Exchange Accounts to Outlook 2010. This is not the same as adding an additional mailbox in the traditional way using the “Open the additional mailboxes” (screenshot below). We have the ability to add up to 3 different mailboxes from different Exchange Servers. Thankfully in Outlook 2010 this is possible. This scenario could also be true for someone who works for 2 different companies and wants to see the exchange information from both servers side by side (calendars/contacts etc). In previous versions of Outlook this meant I had to either use different outlook profiles or settle for using Outlook Web App (OWA) which made it difficult to copy data in between mailboxes and or have access to scheduling details from both servers. If you access your email from different computer or device, it will look like some of your previously downloaded messages have been deleted.As an IT Consultant I have the need to have access to multiple mailboxes on different Exchange Servers remote from my working location. To access the email after it's downloaded, you have to use the same computer. Once email is downloaded to your computer, it's deleted from the server. POP email is downloaded from the Exchange Server onto your computer. IMAP allows for limited calendar storage but does not support collaborating on a calendar with other users. With IMAP, email in your Inbox, Deleted Items, Sent Items folders are synchronized between your device and the server. When you read an email message using IMAP, you aren't actually downloading or storing it on your computer instead, you're reading it from the Exchange Server. IMAP, like Exchange ActiveSync, is a method for accessing your email wherever you are, from any device. It allows you to access your email even when you're not connected to the Internet. When you access or read your email, you aren't actually downloading or storing email on your mobile device instead you're reading it from the Exchange Server. Here are the possibilities - ask your business or school how your Exchange account is set up:Įxchange ActiveSync MAPI/HTTP are methods for accessing your Exchange email, usually from a laptop, phone, or tablet. This will determine how your email works. When your business or school sets up their Exchange server, they choose what method your Exchange account uses to access email on the server. Your contacts and calendar are saved there, too. When you use an Exchange account, your email messages are delivered to and saved in your mailbox on the Exchange server.